Everything You Need To Know To Organize a Fall Festival

Everything You Need To Know To Organize a Fall Festival
  • Opening Intro -

    When you’re planning a school event, there are so many parts to manage.

    Here’s a broad overview of everything you need to know to organize a fall festival.

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Enjoying the cooler weather, watching the leaves change color, and gathering with familiar faces are all great reasons to celebrate autumn. Fall festivals are lovely opportunities for schools to provide opportunities for students to have fun and for parents to get a taste of the school culture.

For educators, the process of planning and hosting a big event like this can seem overwhelming. Here’s a simple overview of everything you need to know to organize a fall festival.

Make a Plan

Use the weeks and months leading up to the festival to make as many decisions as possible with your team and with any contractors with whom you’ll be working. You’ll want to be as available as possible during the main event. Create a plan so that the day of is just responding to surprises and enjoying the day.

Figure out the space to use, and get a permit if necessary. From there, create a map of where everything will be, including all bathrooms, fencing, booths, and entry points. Speak with the resident electrician to make sure you’re practicing good electrical safety during the event.

Gather Volunteers and Create Teams

Build your team of volunteers! Recruit older students and ask the parent volunteer clubs to see who has the skills and interests to serve. Kids will love to help with simple tasks, brainstorm ideas, or create crafts to decorate the festival. Parents will also appreciate the opportunity to be more hands-on with their children’s education. You could also make an announcement at school to find interested teachers.

Once you have built out your crew, create smaller teams and delegate tasks for each person in those groups. Create a document with job duties and the precise times everyone will be working. Make sure everyone has training in what they need before the festival starts. Again, you want to take care of the meat of the project well ahead of time. Create a point of contact for each squad to avoid being everyone’s point of contact for that day.

Food, Drinks, and Activities… Oh My!

After you have the festival structure built out, it’s time to get creative filling it in! Depending on the event budget, you can either fund a catering meal or go Thanksgiving-traditional by making this a potluck. Plan for a wide variety of food, drinks, and water to accommodate all health needs.

Last, but certainly not least, a fall festival wouldn’t be complete without some fun family activities. If any families have hidden talents—such as aerial trapeze or juggling—they could host a booth or perform for the crowd. Provide a variety of activity options, such as three-legged races or giant Jenga.

Once you have everything you need to know to organize a fall festival, you can prepare and host a fantastic event to get the school year off to a great start.

image credit: Adobe Stock

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